Processing PDF’s of Invoices to Create Line Item Data

Guide Steps

If you receive your Invoices in a PDF format you can import them into Fund Control and certain data points can automatically be populated from processing the PDF

When you create a new voucher/draw, you can use your PDF’s of your invoices to create the dollar amount, payee, invoice number, and the file will be saved for future reference on the voucher/draw.

You will first enter the line item that the invoice is for and then click the process invoice button:

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Here is where you can:

  1. Drag and drop your PDF Invoice – or you can right click and select it from any folder on your computer
  2. If you want this line item to be a  joint or separate check, you can select it
  3. Click the Process button to begin processing the PDF

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After processing, you will be able to Close or Review. Click the Close button to go back to your line items/cost codes

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Back in your Voucher/draw:

  1. Notes are entered from the invoice
  2. Dollar value is entered from the invoice
  3. The company name from the payee is entered – you will need to tab out of the company name field to search Fund Control and match/create that contact
  4. The invoice number is filled out
  5. Clicking on the Eye icon is a quick look at the invoice to review as well

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All the invoices will also be stored in the Related Documents tab > File/Documents tab

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